Event Planning in an Ongoing COVID Reality

After an extended period of no recorded positive cases at IHP staffed events, a July 2024 event  experienced multiple positive COVID tests. According to the CDC, as of July 30, 2024, COVID-19 infections rates are growing or likely growing in 35 states and territories. 

The Current COVID Landscape and Event Planning:

COVID-19 remains a significant concern, especially with recent increases in cases — this daunting respiratory virus is here to stay.  According to infectious disease experts like Michael Ben-Aderet, MD, from Cedars-Sinai, a noticeable pattern has emerged over the years, with a surge in cases during the summer, followed by a more severe wave in winter. The recent uptick, driven by the new FLiRT variants, highlights the virus's continued evolution and its capacity to spread during periods of increased social activities, such as vacations and school breaks.

The need for vigilance and adaptation in event planning remains critical. Organizers must consider local and global health advisories, integrating flexible strategies that can pivot as situations change. 

Key Considerations for Event Planners:

1. Stay Updated with Health Guidelines: The CDC continues to be a primary resource for up-to-date information on COVID-19. Planners should regularly consult health authorities to stay informed about new variants, vaccination rates, and safety protocols. This ensures that all event decisions are backed by the latest scientific guidance.
   
   
2. Enhance Health Safety Measures with InHouse Physicians: Incorporating robust health safety measures remains essential. This includes offering onsite COVID-19 testing, requiring vaccinations, or maintaining mask mandates based on current health data and guidelines. InHouse Physicians can provide crucial support by staffing events with medical professionals who are trained to manage health-related incidents effectively and adhere to the latest safety protocols.
   
   
3. Communicate Clearly and Consistently: Effective communication is crucial. All participants should be made aware of the health protocols and any changes to the event. Regular updates via email, social media, or dedicated event apps can help keep everyone informed.

Planning events in an ongoing COVID reality requires vigilance, flexibility, and a commitment to health and safety. By staying informed through reliable sources like the CDC and integrating innovative solutions into event strategies, organizers can ensure that their events remain successful and safe, regardless of the challenges that lie ahead. InHouse Physicians stands ready to partner with you, providing the medical expertise necessary to keep your events safe.

Stay ahead of the curve by keeping up-to-date with the latest in event safety and planning. Contact InHouse Physicians today to learn how we can support your event planning needs with expert health and safety solutions.